Responsible Sourcing Checklist

The list below provides a simple guide to help retailers evaluate that the company’s responsible sourcing procedures have been completed in line with CIBJO’s Blue Books.

Establish and Implement a Responsible Supply Chain Policy

  • Person responsible for the policy or “Compliance Officer” identified
  • Responsible Sourcing Policy completed
  • Responsible Sourcing Policy completed
  • Terms of business/policies confirmed with suppliers and other stakeholders in accordance with the above Policy
  • Policy included in transaction documents (e.g. invoices, delivery notes, product certificates etc.)
  • Internal staff training completed where applicable.

Supply Chain Due Diligence

  • Supply Chain map completed
  • Detailed understanding of all suppliers completed
  • Risk assessment/identification of any risks completed
  • Action plan in place to undertake more detailed due diligence if any risks are identified
  • Findings of supply chain due diligence included in internal reports and external publications (annual reports, website etc.)

Know Your Counterparty

  • Written procedures for KYC in place
  • Details of suppliers completed
  • KYC documentation in place for all recycled/scrap supplies.

AML, Bribery, Facilitation Payments

  • Policy in place to prohibit bribery, where possible
  • Ability to identify suspicious transactions
  • Records maintained for all cash transactions

Risk Management for “Conflict-free” Sourcing

  • Evaluation of supply chain completed to ensure no risks relating to conflict

Human Rights

  • Human Rights included in Responsible Sourcing Policy
  • Human Rights included in Supply Chain Due Diligence

Product Integrity

  • All materials accurately represented and disclosed in accordance with CIBJO guidance

Early Warnings, Grievances etc.

  • Grievance and risk-identification mechanism in place.

Responsible Sourcing Certification

  • Review relevant certification organizations


Source: CIBJO Retailer Reference Guide