Responsible Sourcing Checklist
The list below provides a simple guide to help retailers evaluate that the company’s responsible sourcing procedures have been completed in line with CIBJO’s Blue Books.
Establish and Implement a Responsible Supply Chain Policy
- Person responsible for the policy or “Compliance Officer” identified
- Responsible Sourcing Policy completed
- Responsible Sourcing Policy completed
- Terms of business/policies confirmed with suppliers and other stakeholders in accordance with the above Policy
- Policy included in transaction documents (e.g. invoices, delivery notes, product certificates etc.)
- Internal staff training completed where applicable.
Supply Chain Due Diligence
- Supply Chain map completed
- Detailed understanding of all suppliers completed
- Risk assessment/identification of any risks completed
- Action plan in place to undertake more detailed due diligence if any risks are identified
- Findings of supply chain due diligence included in internal reports and external publications (annual reports, website etc.)
Know Your Counterparty
- Written procedures for KYC in place
- Details of suppliers completed
- KYC documentation in place for all recycled/scrap supplies.
AML, Bribery, Facilitation Payments
- Policy in place to prohibit bribery, where possible
- Ability to identify suspicious transactions
- Records maintained for all cash transactions
Risk Management for “Conflict-free” Sourcing
- Evaluation of supply chain completed to ensure no risks relating to conflict
Human Rights
- Human Rights included in Responsible Sourcing Policy
- Human Rights included in Supply Chain Due Diligence
Product Integrity
- All materials accurately represented and disclosed in accordance with CIBJO guidance
Early Warnings, Grievances etc.
- Grievance and risk-identification mechanism in place.
Responsible Sourcing Certification
- Review relevant certification organizations
Source: CIBJO Retailer Reference Guide